Internal Business Meeting Summary

Vienna, 22 June 2012

Participants: Vincent Lazatin (VL); Saad Filali Meknassi (SFM); Eric Gutierrez (EG); Uche Igwe (UI); Babatunde Oluajo (BO); Gillian Dell (GD); Vijay Anand (VA)
Note-taker: Lizzie Johnson (LJ)

Agenda items:

1. Membership

The CCC discussed Coalition membership noting:

• It’s essential for the Coalition’s legitimacy that we have active members
• Only 40 annual reports submitted out of 330 members
• Need mapping of membership
• Need outreach to/consolidation of members
• Continue to recruit TI National Chapters and attendees of UNODC/TI trainings

• ACTION: EG/Christian Aid to coordinate member mapping

2. Annual Reports

The CCC discussed the Coalition’s Annual Reports and suggested:

• Renaming the Annual Report to Annual Information Sheet
• Extending the deadline for this year’s information sheet to the beginning of October
• Postponing the submission date from 31 January to 31 March, except for the financial statement which should be delivered later in the year
• Give the option of doing completing an online information sheet or by email

• ACTION: Announce extension of deadline of annual information sheet for 2011.
• ACTION: Undertake amendment process of the Coalition Rules of Procedure on issue.

3. Regional Coordinators

With four pilot Regional Coordinators currently appointed until the end of July (3 in Africa, 1 in Asia), the CCC discussed the potential for establishing longer term Regional Coordinators:

• Need to ensure funding
• Design more specific tasks for a longer term contract, including:
  1. Initiate contact with dormant existing members
  2. Map interest
  3. Find new points of contact in already registered organisation

• ACTION: EG to coordinate membership mapping
• ACTION: SFM to liaise with other regional coordinators on the subject of membership mapping.

4. Registration of UNCAC Coalition

CCC discussed different potential options on where to register the UNCAC Coalition as a legal entity including UK, Netherlands and Germany.

• ACTION: LJ to coordinate research and create a briefing note for the CCC to discuss on different possible options.

5. Website

CCC discussed possible improvements to the UNCAC Coalition website including:

• Creating a resource centre
• Redesigning site map to make the site easier to use
• Social media also important and should be linked to website
• Further delegation of tasks between the CCC

• ACTION: TI-Secretariat to create resource centre, redesign sitemap and membership application form.
• ACTION: CCC to start actively Coalition Twitter, Facebook and blog.

6. CCC Rules of Procedure

CCC discussed several possible topics which need to be outlined in the Rules of Procedure:

• In-person meetings and CCC representation
• Conference calls should take place once a month.
• Chairmanship is a two-year position to enable consistency.

The CCC decided that VL to remain as Chair until IACC Brasilia in Nov 2012.

• ACTION: LJ to draft rules of Procedure and present to CCC for review.

7. Rules on Statements

Regarding Rules on Coalition Statements, the CCC discussed:

• That the Rules should adhere to the Rules laid out in the Coalition Rules of Procedure
• The Rules on Statements should clearly outline process for releasing a statement.

• ACTION: LJ to draft Rules on Statements and circulate to CCC for review.

8. Fundraising

CCC discussed fundraising possibilities:

• Send fundraising letters to donors
• Somebody within CCC to be responsible for keeping track of donor pledging/funding

• ACTION: EG to look into how Bond Anti-Corruption Group fundraise.
• ACTION: Secretariat and Chair to draft list of organisations to contact that would be interested in funding the Coalition does. Draft funding proposals and letters.

Next Conference Call

End of July 2012